PRIVACY POLICY
Information pursuant to Section 5 of the German Telemedia Act (TMG)
AMEO Watersports GmbH
Fuchsfeldstr. 9
82275 Emmering
Represented by
, Astrid Sponer, Management
Contact
Phone: +49 (0)8141 36 34 195
Email: info@ameo.team
Registration Entry
Entry in the Commercial Register.
Registering court: Stuttgart Local Court
Registration number: HRB 784492
Sales Tax
Value-Added Tax (VAT) Identification Number pursuant to Section 27a of the Value-Added Tax Act:
DE354073651
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1. PRIVACY AT A GLANCE
GENERAL INFORMATION
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can be used to personally identify you. For detailed information on data protection, please refer to our Privacy Policy, which is listed below this text.
DATA COLLECTION ON THIS WEBSITE
WHO IS RESPONSIBLE FOR DATA COLLECTION ON THIS WEBSITE?
Data processing on this website is carried out by the website operator. You can find the operator’s contact information in the “Information on the Data Controller” section of this Privacy Policy.
HOW DO WE COLLECT YOUR DATA?
Your data is collected, in part, when you provide it to us. This may include, for example, data that you enter into a contact form.
Other data is collected by our IT systems automatically or with your consent when you visit the website. This primarily consists of technical data (e.g., internet browser, operating system, or time of page view). This data is collected automatically as soon as you access this website.
WHAT DO WE USE YOUR DATA FOR?
Some of the data is collected to ensure that the website functions properly. Other data may be used to analyze your user behavior.
WHAT RIGHTS DO YOU HAVE REGARDING YOUR DATA?
You have the right at any time to receive, free of charge, information about the source, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you may revoke that consent at any time with future effect. In addition, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to file a complaint with the competent supervisory authority.
Please feel free to contact us at any time regarding this matter or any other questions you may have about data protection.
ANALYSIS TOOLS AND THIRD-PARTY TOOLS
When you visit this website, your browsing behavior may be analyzed for statistical purposes. This is primarily done using so-called analytics tools.
You can find detailed information about these analytics programs in the following privacy policy.
2. HOSTING AND CONTENT DELIVERY NETWORKS (CDN)
EXTERNAL HOSTING
This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact requests, metadata and communication data, contract data, contact information, names, website visits, and other data generated through a website.
The use of the hosting provider is for the purpose of fulfilling our contractual obligations to our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of ensuring the secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR).
Our hosting provider will process your data only to the extent necessary to fulfill its service obligations and will follow our instructions regarding this data.
We use the following web hosting provider:
Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen
Germany
Tel.: +49 (0)9831 505-0*
Fax: +49 (0)9831 505-3
* Standard landline rates apply (no additional charges)
Email: info@hetzner.com
ENTERING INTO A DATA PROCESSING AGREEMENT
To ensure that data is processed in compliance with data protection regulations, we have entered into a data processing agreement with our hosting provider.
3. GENERAL NOTES AND MANDATORY INFORMATION
PRIVACY POLICY
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with applicable data protection laws and this Privacy Policy.
When you use this website, various types of personal data are collected. Personal data is information that can be used to identify you personally. This Privacy Policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.
Please note that data transmission over the Internet (e.g., when communicating via email) may be subject to security risks. It is not possible to completely protect data from access by third parties.
NOTE REGARDING THE RESPONSIBLE PARTY
The entity responsible for data processing on this website is:
engelmann soft.www.are UG (limited liability)
Sauerbreystraße 26
42697 Solingen
Phone: +49 212 520 883 68 0
Email: support@engelmann-software.de
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).
RETENTION PERIOD
Unless a more specific retention period is stated in this Privacy Policy, we will retain your personal data until the purpose for which it was processed no longer applies. If you submit a valid request for erasure or revoke your consent to data processing, your data will be erased, provided we have no other legally permissible grounds for storing your personal data (e.g., retention periods under tax or commercial law); in the latter case, the data will be deleted once these grounds no longer apply.
NOTICE REGARDING THE TRANSFER OF DATA TO THE U.S.
Our website incorporates tools from companies based in the United States, among others. When these tools are active, your personal data may be transferred to the respective companies’ servers in the United States. Please note that the United States is not a “safe third country” within the meaning of EU data protection law. U.S. companies are required to disclose personal data to law enforcement agencies, and you, as the data subject, would have no legal recourse against this. It therefore cannot be ruled out that U.S. authorities (e.g., intelligence agencies) may process, analyze, and permanently store your data located on U.S. servers for surveillance purposes. We have no influence over these processing activities.
WITHDRAWAL OF YOUR CONSENT TO DATA PROCESSING
Many data processing operations are only possible with your explicit consent. You may withdraw any consent you have already given at any time. The lawfulness of the data processing carried out prior to the withdrawal remains unaffected by the withdrawal.
RIGHT TO OBJECT TO DATA COLLECTION IN SPECIFIC CASES AND TO DIRECT MARKETING (ART. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6, PAR. 1, SUBPAR. E OR F OF THE GDPR, YOU HAVE THE RIGHT AT ANY TIME, FOR REASONS RELATED TO YOUR SPECIFIC SITUATION, to object to the processing of your personal data; this also applies to profiling based on these provisions. THE SPECIFIC LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA, UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) OF THE GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING, TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) OF THE GDPR).
RIGHT TO FILE A COMPLAINT WITH THE COMPETENT REGULATORY AUTHORITY
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, their place of work, or the place where the alleged violation occurred. This right to lodge a complaint is without prejudice to any other administrative or judicial remedies.
RIGHT TO DATA PORTABILITY
You have the right to receive data that we process automatically based on your consent or in fulfillment of a contract, either for yourself or for a third party, in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
SSL OR TLS ENCRYPTION
For security reasons and to protect the transmission of confidential information—such as orders or inquiries you send to us as the website operator—this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address bar changes from “http://” to “https://” and by the lock icon in your browser’s address bar.
If SSL or TLS encryption is enabled, the data you send to us cannot be intercepted by third parties.
ACCESS, DELETION, AND CORRECTION
Under applicable law, you have the right at any time to receive, free of charge, information about your stored personal data, its source and recipients, and the purpose of the data processing, as well as the right to have this data corrected or deleted, if applicable. You may contact us at any time regarding this matter or any other questions you may have about personal data.
RIGHT TO RESTRICTION OF PROCESSING
You have the right to request that the processing of your personal data be restricted. You may contact us at any time to exercise this right. The right to restriction of processing applies in the following cases:
- If you dispute the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification process, you have the right to request that the processing of your personal data be restricted.
- If the processing of your personal data was or is unlawful, you may request that the processing be restricted instead of having the data erased.
- If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of being erased.
- If you have filed an objection under Article 21(1) of the GDPR, a balancing of your interests against ours must be conducted. Until it is determined whose interests prevail, you have the right to request that the processing of your personal data be restricted.
If you have restricted the processing of your personal data, such data may—apart from its storage—be processed only with your consent or for the purpose of asserting, exercise, or defend legal claims, or to protect the rights of another natural or legal person, or for reasons of a substantial public interest of the European Union or a Member State.
OBJECTION TO ADVERTISING E-MAILS
We hereby object to the use of contact information published in accordance with the legal requirement to provide an imprint for the purpose of sending unsolicited advertising and informational materials. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited transmission of advertising information, such as through spam emails.
4. DATA COLLECTION ON THIS WEBSITE
COOKIES
Our website uses so-called “cookies.” Cookies are small text files that do not cause any damage to your device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser deletes them automatically.
In some cases, cookies from third-party companies may also be stored on your device when you visit our site (third-party cookies). These enable us or you to use certain services provided by the third-party company (e.g., cookies for processing payment services).
Cookies serve various purposes. Many cookies are technically necessary, as certain website features would not work without them (e.g., the shopping cart feature or the display of videos). Other cookies are used to analyze user behavior or display advertisements.
Cookies that are required to carry out the electronic communication process (necessary cookies), to provide certain features you have requested (functional cookies, e.g., for the shopping cart feature), or to optimize the website (e.g., cookies for measuring website traffic) are stored on the basis of Article 6(1)(f) of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the relevant cookies are stored exclusively on the basis of this consent (Article 6(1)(a) of the GDPR); consent may be revoked at any time.
You can configure your browser to notify you when cookies are set, to allow cookies only on a case-by-case basis, to block cookies in specific cases or generally, and to enable the automatic deletion of cookies when you close your browser. If you disable cookies, the functionality of this website may be limited.
If cookies from third-party companies or for analytical purposes are used, we will inform you separately about this in this Privacy Policy and, if necessary, request your consent.
COOKIE CONSENT WITH BORLABS COOKIE
Our website uses Borlabs Cookie’s cookie consent technology to obtain your consent to the storage of certain cookies in your browser and to document this consent in compliance with data protection regulations. The provider of this technology is Borlabs—Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg (hereinafter “Borlabs”).
When you visit our website, a Borlabs cookie is stored in your browser to record the consents you have given or any revocation of those consents. This data is not shared with the provider of the Borlabs cookie.
The collected data will be stored until you request that we delete it, delete the Borlabs cookie yourself, or the purpose for storing the data no longer applies. Mandatory statutory retention periods remain unaffected. For details on how Borlabs handles data processing, please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/
Borlabs’ cookie consent technology is used to obtain the legally required consent for the use of cookies. The legal basis for this is Article 6(1), first sentence, subparagraph (c) of the GDPR.
COOKIE CONSENT WITH CONSENT MANAGER PROVIDER
Our website uses cookie consent technology from Consent Manager Provider to obtain your consent to store certain cookies on your device and to document this consent in compliance with data protection regulations. This technology is provided by Jaohawi AB, Håltegelvägen 1b, 72348 Västerås, Sweden, website: https://www.consentmanager.de (hereinafter “Consent Manager Provider”).
When you visit our website, a connection is established with the Consent Manager Provider’s servers to obtain your consents and other declarations regarding cookie usage. Consent Manager Provider then stores a cookie in your browser to associate the consents you have granted—or their revocation—with your session. The data collected in this manner is stored until you request that we delete it, delete the Consent Manager Provider cookie yourself, or the purpose for storing the data no longer applies. Mandatory legal retention requirements remain unaffected.
Consent Manager Provider is used to obtain the legally required consent for the use of cookies. The legal basis for this is Article 6(1), first sentence, subparagraph (c) of the GDPR.
DATA PROCESSING AGREEMENT
We have entered into a data processing agreement with Consent Manager Provider. This is an agreement required under data protection law that ensures Consent Manager Provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
SERVER LOG FILES
The provider of this website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:
- Browser Type and Browser Version
- Operating system used
- Referrer URL
- Hostname of the connecting computer
- Time of the server request
- IP address
This data is not combined with data from other sources.
This data is collected on the basis of Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in ensuring that its website functions properly and is optimized—to this end, server log files must be collected.
INQUIRIES BY E-MAIL, PHONE, OR FAX
If you contact us by email, phone, or fax, your inquiry—including all personal data contained therein (name, inquiry)—will be stored and processed by us for the purpose of handling your request. We will not disclose this data without your consent.
The processing of this data is based on Article 6(1)(b) of the GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of precontractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries directed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR), provided that such consent has been requested.
The data you send us via contact requests will remain with us until you request that we delete it, revoke your consent to its storage, or the purpose for storing the data no longer applies (e.g., after your request has been processed). Mandatory legal provisions—in particular statutory retention periods—remain unaffected.
5. SOCIAL MEDIA
SOCIAL MEDIA PLUGINS WITH SHARIFF
This website uses social media plugins (e.g., Facebook, Twitter, Instagram, Pinterest, XING, LinkedIn, Tumblr).
You can usually recognize the plugins by their respective social media logos. To ensure data protection on this website, we use these plugins only in conjunction with the “Shariff” solution. This application prevents the plugins integrated into this website from transmitting data to the respective provider the moment you first visit the site.
Only when you activate the respective plugin by clicking the corresponding button is a direct connection established to the provider’s server (consent). As soon as you activate the plugin, the respective provider receives the information that you have visited this website using your IP address. If you are logged into your respective social media account (e.g., Facebook) at the same time, the respective provider can associate your visit to this website with your user account.
Activating the plugin constitutes consent within the meaning of Article 6(1)(a) of the GDPR. You may revoke this consent at any time with future effect.
6. ANALYTICS TOOLS AND ADVERTISING
GOOGLE TAG MANAGER
We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Google Tag Manager is a tool that allows us to integrate tracking and analytics tools, as well as other technologies, into our website. Google Tag Manager itself does not create user profiles, store cookies, or perform any independent analysis. It is used solely to manage and deploy the tools integrated through it. However, Google Tag Manager does collect your IP address, which may also be transferred to Google’s parent company in the United States.
The use of Google Tag Manager is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in the quick and straightforward integration and management of various tools on its website. If consent has been obtained, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time.
GOOGLE ANALYTICS
This website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics allows website operators to analyze the behavior of website visitors. In doing so, the website operator receives various usage data, such as page views, time spent on the site, operating systems used, and the user’s location. Google may aggregate this data into a profile that is associated with the respective user or their device.
Google Analytics uses technologies that enable user recognition for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google regarding the use of this website is generally transmitted to a Google server in the United States and stored there.
The use of this analytics tool is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising. If consent has been requested (e.g., consent to the storage of cookies), processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be revoked at any time.
Data transfers to the United States are based on the European Commission's Standard Contractual Clauses. For details, see here: https://privacy.google.com/businesses/controllerterms/mccs/.
IP ANONYMIZATION
We have enabled the IP anonymization feature on this website. This means that Google truncates your IP address within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before it is transmitted to the United States. Only in exceptional cases is the full IP address transmitted to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data held by Google.
BROWSER PLUGIN
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
For more information on how Google Analytics handles user data, please see Google's Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=de.
CONTRACT MANUFACTURING
We have entered into a data processing agreement with Google and fully comply with the strict requirements of the German data protection authorities regarding the use of Google Analytics.
RETENTION PERIOD
Data stored by Google at the user and event levels that is linked to cookies, user identifiers (e.g., User ID), or advertising IDs (e.g., DoubleClick cookies, Android Advertising ID) is anonymized or deleted after 14 months. For more details, please see the following link: https://support.google.com/analytics/answer/7667196?hl=de
7. NEWSLETTER
NEWSLETTER INFORMATION
If you would like to subscribe to the newsletter offered on the website, we need your email address as well as information that allows us to verify that you are the owner of the email address provided and that you consent to receiving the newsletter. No other data is collected, or is collected only on a voluntary basis. We use this data exclusively to send you the requested information and do not share it with third parties.
The processing of the data entered in the newsletter sign-up form is based solely on your consent (Art. 6(1)(a) GDPR). You may revoke your consent to the storage of your data and email address, as well as their use for sending the newsletter, at any time—for example, by clicking the “Unsubscribe” link in the newsletter. The lawfulness of any data processing that has already taken place remains unaffected by this revocation.
The data you have provided to us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the newsletter distribution list after you unsubscribe or once the purpose for which it was collected no longer applies. We reserve the right to delete or block email addresses from our newsletter distribution list at our sole discretion within the scope of our legitimate interest pursuant to Article 6(1)(f) of the GDPR.
After you unsubscribe from the newsletter mailing list, your email address may be stored in a blacklist by us or the newsletter service provider to prevent future mailings. The data from the blacklist is used solely for this purpose and is not combined with any other data. This serves both your interests and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). There is no time limit on the retention of data on the blacklist. You may object to the storage of your data if your interests outweigh our legitimate interests.
8. PLUGINS AND TOOLS
GOOGLE WEB FONTS
This site uses so-called web fonts, provided by Google, to ensure consistent font display. When you visit a page, your browser loads the necessary web fonts into its cache to display text and fonts correctly.
To this end, the browser you are using must establish a connection to Google’s servers. As a result, Google becomes aware that this website has been accessed via your IP address. The use of Google WebFonts is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in ensuring a consistent font appearance on its website. If consent has been requested (e.g., consent to the storage of cookies), processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be revoked at any time.
If your browser does not support web fonts, a default font from your computer will be used.
For more information about Google Web Fonts, visit https://developers.google.com/fonts/faq and see Google's Privacy Policy: https://policies.google.com/privacy?hl=de.
FONT AWESOME
This site uses Font Awesome to ensure consistent display of fonts and icons. It is provided by Fonticons, Inc., 6 Porter Road, Apartment 3R, Cambridge, Massachusetts, USA.
When you visit a page, your browser loads the necessary fonts into its cache to display text, fonts, and icons correctly. To do this, the browser you are using must connect to Font Awesome’s servers. As a result, Font Awesome becomes aware that this website was accessed via your IP address. The use of Font Awesome is based on Article 6(1)(f) of the GDPR. We have a legitimate interest in ensuring a consistent visual presentation of the typography on our website. If consent has been requested (e.g., consent to the storage of cookies), processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be revoked at any time.
If your browser does not support Font Awesome, a default font from your computer will be used.
For more information about Font Awesome, please see the Font Awesome Privacy Policy at: https://fontawesome.com/privacy.
GOOGLE MAPS
This site uses the Google Maps mapping service. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
In order to use the features of Google Maps, it is necessary to store your IP address. This information is generally transmitted to a Google server in the United States and stored there. The provider of this site has no control over this data transfer.
We use Google Maps to ensure that our online offerings are presented in an appealing way and to make it easy to locate the places listed on our website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. If consent has been requested, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time.
Data transfers to the United States are based on the European Commission's Standard Contractual Clauses. For details, see here: https://privacy.google.com/businesses/gdprcontrollerterms/, and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.
For more information on how user data is handled, please see Google's Privacy Policy: https://policies.google.com/privacy?hl=de.
WORDFENCE
We have integrated Wordfence into this website. The provider is Defiant Inc., Defiant, Inc., 800 5th Ave Ste 4100, Seattle, WA 98104, USA (hereinafter “Wordfence”).
Wordfence is used to protect our website from unauthorized access or malicious cyberattacks. To this end, our website establishes a persistent connection to Wordfence’s servers so that Wordfence can compare the access attempts made on our website against its databases and block them if necessary.
The use of Wordfence is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in protecting its website as effectively as possible against cyberattacks. If consent has been obtained, processing is carried out exclusively on the basis of Article 6(1)(a) of the GDPR; consent may be withdrawn at any time.
Data transfers to the United States are based on the European Commission's Standard Contractual Clauses. For details, see here: https://www.wordfence.com/help/general-data-protection-regulation/.
ENTERING INTO A CONTRACT FOR DATA PROCESSING
We have entered into a data processing agreement with Wordfence. This is an agreement required under data protection law that ensures Wordfence processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.
9. AUDIO AND VIDEO CONFERENCES
DATA PROCESSING
We use online conferencing tools, among other methods, to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference over the Internet, your personal data is collected and processed by us and by the provider of the respective conferencing tool.
The conferencing tools collect all data that you provide or use in connection with the tools (email address and/or your phone number). In addition, the conferencing tools process the duration of the conference, the start and end times of your participation in the conference, the number of participants, and other “contextual information” related to the communication process (metadata).
In addition, the tool provider processes all technical data necessary for handling online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.
If content is exchanged, uploaded, or otherwise made available within the tool, it is also stored on the tool provider’s servers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.
Please note that we do not have full control over the data processing activities of the tools we use. Our options depend largely on the corporate policies of the respective provider. For further information on data processing by the conference tools, please refer to the privacy policies of the respective tools, which we have listed below this text.
PURPOSE AND LEGAL BASIS
The conference tools are used to communicate with prospective or existing contractual partners or to offer specific services to our customers (Art. 6(1), sentence 1, subparagraph (b) of the GDPR). Furthermore, the use of these tools serves to generally simplify and expedite communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) of the GDPR). To the extent that consent has been requested, the use of the relevant tools is based on that consent; consent may be revoked at any time with future effect.
RETENTION PERIOD
The data we collect directly through our video and conferencing tools is deleted from our systems as soon as you request its deletion, revoke your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.
We have no control over how long your data is stored by the operators of the conferencing tools for their own purposes. For more details, please contact the operators of the conferencing tools directly.
CONFERENCE TOOLS USED
We use the following conferencing tools:
MICROSOFT TEAMS
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams Privacy Statement: https://privacy.microsoft.com/de-de/privacystatement.
ENTERING INTO A CONTRACT FOR DATA PROCESSING
We have entered into a data processing agreement with the provider of Microsoft Teams and fully comply with the strict requirements of the German data protection authorities regarding the use of Microsoft Teams.
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